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12 ways that school ERP software can enhance the experience of both students and parents

12 ways that school ERP software can enhance the experience of both students and parents

Introduction of ERP software

The widespread adoption of new technologies has led to a significant role for ERP systems in improving various industries, including education. Schools that embrace and integrate new technologies can more easily observe and respond to changes in student behavior, expectations, and preferences, in order to improve the learning experience. School ERP software helps streamline campus management by centralizing and digitizing various academic processes, such as admission, lesson planning, attendance monitoring, and student tracking.

How does school ERP improve the experiences of students and parents?

Schools are moving toward proactive management when they implement ERP for campus administration. They will make data-driven judgements and take action on findings using predictive analytics. Here are some ways that school ERP software enhances the experience of both students and parents.

It simplifies the pre-admission enquiry procedure:

  • The pre-admission process for schools can be stressful for both parents and students. Often, the school administration department is overwhelmed with inquiries about course offerings, while students and their parents struggle to find information from multiple sources in order to make informed decisions about which institute and course to choose. 

  • A school ERP system can streamline this process by storing relevant data in a centralized database and making it accessible through an inquiry and applicant registration module. 

  • This not only eases the workload of the admin team, but also helps parents easily access the information they need without much time and effort.

It makes the admissions process less complicated:

  • After the admission process is finished, the school administration must securely store information about the accepted students and rejected applicants. 

  • The accepted students are placed in designated groups, and the rejected applicants are informed about the status of their application. This entire process can be streamlined and made more efficient with the use of a school management ERP software that automates the admission process, tracks the progress of applications from start to finish, and accurately records all communication in one central location. 

  • This not only saves time, but also minimizes the risk of errors occurring.

It automates the production of ID cards:

  • After enrolling, pupils receive identity (ID) cards. ERP software might be used to automatically generate ID cards. 

  • The technology comes with editable templates and uses information about each student obtained during the admissions process to rapidly produce a variety of ID cards in various formats without the need for additional staff.

It fosters cooperation between students, teachers, and parents:

  • A collaborative learning environment is beneficial for students because it helps them stay informed and improve academically. 

  • A school management can improve communication between teachers and parents, making both parties feel more connected to the school. 

  • This system allows parents to ask teachers questions and get feedback about their child's performance, and allows teachers to communicate with parents about any issues in real-time. By working together, students can achieve their full potential.

It offers insight about attendance in real time:

  • An ERP system that is integrated with a biometric reader automatically tracks student attendance and provides teachers with insights and notifications about absent students. 

  • This attendance report can also be shared with parents to keep them informed about their child's attendance. 

  • The system also has the ability to quickly alert parents if their child misses a day of school.

The student report cards are digitalized:

  • To assess students' understanding and knowledge, schools conduct periodic evaluations. 

  • The school's ERP system includes a customizable grade book template within its modules, allowing users to add or remove attributes for easy creation and management of exam results. 

  • This system enables teachers to create multiple exams and allows parents to access their children's grade book to see their performance in various school examinations.

It provides information on forthcoming school events:

  • Instead of relying on traditional methods such as parent-teacher meetings or student diary notes to communicate important updates to parents, consider using educational enterprise resource planning (ERP) software. 

  • This system maintains a record of parent contact information and sends notifications about school events through text, email, or push notifications, improving the accuracy of message delivery and ensuring that parents don't miss important moments in their child's education.

It makes learning more flexible:

  • Since the outbreak of COVID-19, online learning has become a vital component of school infrastructure. 

  • It has provided students with convenient access to classroom videos and other educational materials, while also allowing them to complete their studies from the comfort of their own homes. 

  • ERP software can be used to keep track of shared study materials, student attendance, lesson plans, assignments, grades, and more.

It keeps track of the development profile of extracurricular activities:

  • While in school, students participate in various non-academic activities in addition to their academic performance. 

  • School ERP software tracks this information and provides parents with access to it, along with any custom remarks about their child's performance and interests in these activities. 

  • This helps parents understand their child's performance and involvement in both academic and non-academic activities during their school years.

It provides information with enhanced digital safety:

  • The school administration needs to securely keep records of their alumni and current students, which grows in volume each year as new students enroll and others graduate. 

  • To ensure the safety of this data, it is important for the school to use a management software system rather than relying on paper records that can be misplaced or damaged. 

  • Cloud-based ERP providers follow strict security protocols and use encrypted servers to prevent data breaches and ensure that student information can only be accessed by authorized individuals.

The payment of fees is made simpler:

  • Using an ERP system can streamline the process of paying school fees for parents, eliminating the need for them to physically visit the school and wait in long lines. 

  • This software allows parents to pay fees online using various methods such as UPI, credit or debit cards, and net banking. 

  • It also sends notifications to parents about fee collection deadlines in advance, making the fee collection process more efficient and convenient for both parents and the institution.

Customizing your educational experience is something that we can do:

  • The ideal ERP solution for your school would give you cutting-edge capabilities to improve the pupils' educational experience.

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